All 3 email addresses

brainstewn · Joined: 27 Jan 2008 Posts: 16

Can I tell Outlook to NOT put all 3 email addresses in the To: section? Does
Outlook have an option to choose which email address I want to use?

Archived from group: microsoft>public>outlook>contacts

Gordon · Joined: 12 Aug 2007 Posts: 152

"brainstewn" wrote in message @microsoft.com...
> Can I tell Outlook to NOT put all 3 email addresses in the To: section?
> Does
> Outlook have an option to choose which email address I want to use?

Umm NO email client puts ANY email addresses in the TO field unless you tell
it to.
Have you set up a customised form for email?

brainstewn · Joined: 27 Jan 2008 Posts: 16

Well here's what happening, the autofill is not synonomous with the address
book so when I search for a contact using the search bar next to the address
book button on Outlook 2007 I find Jason but Jason isn't in the address book
or in autofill (nk2 file). So I click email from the contact full view and
all three of his email go into the to vs. letting me choose which one I want
to sent to.

thanks for helping.

Darrell

"Gordon" wrote:

> "brainstewn" wrote in message
> @microsoft.com...
> > Can I tell Outlook to NOT put all 3 email addresses in the To: section?
> > Does
> > Outlook have an option to choose which email address I want to use?
>
>
> Umm NO email client puts ANY email addresses in the TO field unless you tell
> it to.
> Have you set up a customised form for email?
>
>
>

Brian Tillman · Joined: 12 Aug 2007 Posts: 1150

brainstewn wrote:

> Well here's what happening, the autofill is not synonomous with the
> address book so when I search for a contact using the search bar next
> to the address book button on Outlook 2007 I find Jason but Jason
> isn't in the address book or in autofill (nk2 file). So I click
> email from the contact full view and all three of his email go into
> the to vs. letting me choose which one I want to sent to.

If you enter "Jason" in the To field, then press Ctrl-K, what happens?
--
Brian Tillman [MVP-Outlook]

brainstewn · Joined: 27 Jan 2008 Posts: 16

Hi Brian:

I did Milly's "Alt+K" and is seemed to work and just did your "Ctrl+K" and
it solved the Jason autofill issue. Yahoo! It also put Jason in the address
book I may post a video on how I solved these issues.

THANKS, Milly & Brian!
Darrell

P.S. I still wish Outlook didn't insert all emails in the To: field when I
click email under the communicate section of the ribbon is that just the way
it is or is there a fix so I select which email I want to send to?

"Brian Tillman" wrote:

> brainstewn wrote:
>
> > Well here's what happening, the autofill is not synonomous with the
> > address book so when I search for a contact using the search bar next
> > to the address book button on Outlook 2007 I find Jason but Jason
> > isn't in the address book or in autofill (nk2 file). So I click
> > email from the contact full view and all three of his email go into
> > the to vs. letting me choose which one I want to sent to.
>
> If you enter "Jason" in the To field, then press Ctrl-K, what happens?
> --
> Brian Tillman [MVP-Outlook]
>

Brian Tillman · Joined: 12 Aug 2007 Posts: 1150

brainstewn wrote:

> I did Milly's "Alt+K" and is seemed to work and just did your
> "Ctrl+K" and it solved the Jason autofill issue.

It appears that Alt-K and Ctrl-K are the same thing: Check Names.

> It also put
> Jason in the address book I may post a video on how I solved these
> issues.

No it didn't. Outlook doesn't have an Address Book. The "Outook ADdress
Book is mere;y a view of your Contacts folders.
--
Brian Tillman [MVP-Outlook]

brainstewn · Joined: 27 Jan 2008 Posts: 16

Ok so if there is no address book and its just a view of contacts how come
the address book doesn't have contacts in there that are in contacts and on
autofill?

Watch this new video for best explanation.

http://www.youtube.com/watch?v=6xpb5958h2o

Ciao, THANKS
Darrell

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

Because the address book only lists the electronic addresses in the Contacts
Folder and has nothing whatsoever to do with the autocompletion cache.
--
Russ Valentine
[MVP-Outlook]
"brainstewn" wrote in message @microsoft.com...
> Ok so if there is no address book and its just a view of contacts how come
> the address book doesn't have contacts in there that are in contacts and
> on
> autofill?
>
> Watch this new video for best explanation.
>
> http://www.youtube.com/watch?v=6xpb5958h2o
>
> Ciao, THANKS
> Darrell

brainstewn · Joined: 27 Jan 2008 Posts: 16

Thanks Russ that explains what I'm seeing but doesn't. I have contacts that
are not in the address book view but are emailable so-to-speak via autofill
and from the full contact view. My frustration is that I can't add certain
emails/contacts to a distribution list.

Ciao
Darrell

"Russ Valentine [MVP-Outlook]" wrote:

> Because the address book only lists the electronic addresses in the Contacts
> Folder and has nothing whatsoever to do with the autocompletion cache.
> --
> Russ Valentine
> [MVP-Outlook]
> "brainstewn" wrote in message
> @microsoft.com...
> > Ok so if there is no address book and its just a view of contacts how come
> > the address book doesn't have contacts in there that are in contacts and
> > on
> > autofill?
> >
> > Watch this new video for best explanation.
> >
> > http://www.youtube.com/watch?v=6xpb5958h2o
> >
> > Ciao, THANKS
> > Darrell
>

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

As I said, the autocompletion cache is completely separate and _should_
contain entries that aren't in the address book. It's simply a list of your
last 1000 recipients.
The second problem is easily explained only if you provide more
troubleshooting information. If a Contact that is in your Contact folder
does not appear in the address book view it simply means that Contact does
not have a resolved electronic address or resides in a Contacts Folder other
than the one you are displaying in the address book view.

--
Russ Valentine
[MVP-Outlook]
"brainstewn" wrote in message @microsoft.com...
> Thanks Russ that explains what I'm seeing but doesn't. I have contacts
> that
> are not in the address book view but are emailable so-to-speak via
> autofill
> and from the full contact view. My frustration is that I can't add
> certain
> emails/contacts to a distribution list.
>
> Ciao
> Darrell
>
> "Russ Valentine [MVP-Outlook]" wrote:
>
>> Because the address book only lists the electronic addresses in the
>> Contacts
>> Folder and has nothing whatsoever to do with the autocompletion cache.
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "brainstewn" wrote in message
>> @microsoft.com...
>> > Ok so if there is no address book and its just a view of contacts how
>> > come
>> > the address book doesn't have contacts in there that are in contacts
>> > and
>> > on
>> > autofill?
>> >
>> > Watch this new video for best explanation.
>> >
>> > http://www.youtube.com/watch?v=6xpb5958h2o
>> >
>> > Ciao, THANKS
>> > Darrell
>>

brainstewn · Joined: 27 Jan 2008 Posts: 16

Hi Russ:

Thanks for your time. Now I fully understand the autofill cache vs. the
address book.

I'm getting what your saying about the address book view with relation to
the contacts but when I look at the email of one of the contacts in question
I can't see any reason the electronic address would NOT be resolved. I don't
have any other folders but one "Personal Folders" for all contacts so as best
I can tell there is no reason why "M. Lami" wouldn't be in the address book
view with most other contacts. It's perplexing to me.

If you have time to view the video of me trying to access certain emails
from the address book view that would give you all the information you need
to assist me further.

http://www.youtube.com/watch?v=6xpb5958h2o

Ciao
Darrell

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

Why is your "Address Book" field set to "Outlook Address Book" when you open
or search the Outlook Address Book? You never use that setting. You must set
that field to the Contacts Folder you want to display. If you were
configured correctly, the Outlook Address Book display should be completely
empty. It is merely the shell for your Contact Folders. There is far more to
your story than you have told. You are using the Outlook Address Book
interface for far more than it was intended. All Contact data manipulation
and all searching should be done in Contacts Folders, not the address book
view.
--
Russ Valentine
[MVP-Outlook]
"brainstewn" wrote in message @microsoft.com...
> Hi Russ:
>
> Thanks for your time. Now I fully understand the autofill cache vs. the
> address book.
>
> I'm getting what your saying about the address book view with relation to
> the contacts but when I look at the email of one of the contacts in
> question
> I can't see any reason the electronic address would NOT be resolved. I
> don't
> have any other folders but one "Personal Folders" for all contacts so as
> best
> I can tell there is no reason why "M. Lami" wouldn't be in the address
> book
> view with most other contacts. It's perplexing to me.
>
> If you have time to view the video of me trying to access certain emails
> from the address book view that would give you all the information you
> need
> to assist me further.
>
> http://www.youtube.com/watch?v=6xpb5958h2o
>
> Ciao
> Darrell

brainstewn · Joined: 27 Jan 2008 Posts: 16

Hi Russ:

I haven't customized anything with regard to the outlook address book. So
if its wrong that's the way it was installed unwittingly. How do I fix it,
google provides no help nor do the key words I'm using for the forum provide
steps after Jan 2007. I know the duplicate posts are annoying but I created
a post titled: "how to set the address book to the contacts folder vs.
outlook address book"

Ciao
Darrell

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

It's pretty simple, and has been posted here many times. You set which
folder to display in Tools > Options of the Address Book view.
--
Russ Valentine
[MVP-Outlook]
"brainstewn" wrote in message @microsoft.com...
> Hi Russ:
>
> I haven't customized anything with regard to the outlook address book. So
> if its wrong that's the way it was installed unwittingly. How do I fix
> it,
> google provides no help nor do the key words I'm using for the forum
> provide
> steps after Jan 2007. I know the duplicate posts are annoying but I
> created
> a post titled: "how to set the address book to the contacts folder vs.
> outlook address book"
>
> Ciao
> Darrell

Brian Tillman · Joined: 12 Aug 2007 Posts: 1150

brainstewn wrote:

> Ok so if there is no address book and its just a view of contacts how
> come the address book doesn't have contacts in there that are in
> contacts and on autofill?

Because your autocompletion cache is just a record of the addresses you've
entered as recipient addresses and does not access your Contacts in any way
whatsoever. See this: http://www.ingressor.com/autocompletetips.htm
--
Brian Tillman [MVP-Outlook]

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