How can I create a fax coversheet from a contact in Outlook?

Erica Lynn Milburn · Joined: 14 Aug 2007 Posts: 1

In Outlook contacts, the Tools menu gives you the option to create a new
letter to a contact.

Is there a way that I can add the option to create a new fax coversheet to a
contact? Which of course would include the fax number (as well as the name,
company, and phone number of the individual being faxed).

I would really like to be able to click a button and out comes a fax
coversheet ready to go.

Archived from group: microsoft>public>outlook>fax

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

Please do not multipost.
--
Russ Valentine
[MVP-Outlook]
"Erica Lynn Milburn" wrote in
message @microsoft.com...
> In Outlook contacts, the Tools menu gives you the option to create a new
> letter to a contact.
>
> Is there a way that I can add the option to create a new fax coversheet to
> a
> contact? Which of course would include the fax number (as well as the
> name,
> company, and phone number of the individual being faxed).
>
> I would really like to be able to click a button and out comes a fax
> coversheet ready to go.

Blue Max · Joined: 12 Aug 2007 Posts: 13

Hello Erica,

I noticed that an MVP responded, but failed to give you any thoughts on the
problem you were having. Unfortunately, many are quick to reprimand a
novice poster for a meanial departure from protocol, but slow to give any
constructive help. Here are a few thoughts:

FIRST, regarding the reprimand from the MVP on multi-posting. They are
usually referring to individuals who separately post the same question in
multiple communities or forums. Another way to accomplish the same thing is
to place the separate addresses of multiple forums in the 'Newsgroup' field
for the message, much like placing multiple e-mail addresses in the "To:"
line of an email. This way the message thread will be visible in multiple
communities or forums, but requires only one posting.

SECOND, if you are using Windows Vista, you might be able to use 'Windows
Fax and Scan' as a work-around. Fax and Scan can be set to access Outlook
2007 contacts. This way you can create the fax and directly access your
Outlook contacts from the "To:" field of the fax. The fax can include a
cover page, scanned documents, scanned images, or documents and images from
other applications. I am not sure about the option you mentioned "to create
a new letter to contact," because I do not have that option. However, in
most cases, once you create any letter or document, you can also print it to
the Microsoft Vista "Fax" printer and that will create a new fax. At that
point you can add a recipient from within the fax 'Send' dialog which
displays your Outlook contacts.

THIRD, you might be able to create your own custom form to accomplish this
task. However, that is beyond my expertise. Nevertheless, there is a
community on designing Outlook forms that might be of assistance here.

Your question is a reasonable question. I hope the MVP's provided some
basic help on your other post, if not, then that represents a sorry
propensity to criticize versus help. Either way, this was a good request
and it would have been helpful had Microsoft included a form for directly
faxing out of Outlook. Many of us could have used such a feature.

Good Luck!

*************************
"Erica Lynn Milburn" wrote in
message @microsoft.com...
> In Outlook contacts, the Tools menu gives you the option to create a new
> letter to a contact.
>
> Is there a way that I can add the option to create a new fax coversheet to
> a
> contact? Which of course would include the fax number (as well as the
> name,
> company, and phone number of the individual being faxed).
>
> I would really like to be able to click a button and out comes a fax
> coversheet ready to go.

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

Answer a few thousand posts that do not contain sufficient information for
an accurate answer.
I'll be interested to see how critical of MVP's you are after you do.
--
Russ Valentine
[MVP-Outlook]
"Blue Max" wrote in message @microsoft.com...
> Hello Erica,
>
> I noticed that an MVP responded, but failed to give you any thoughts on
> the problem you were having. Unfortunately, many are quick to reprimand a
> novice poster for a meanial departure from protocol, but slow to give any
> constructive help. Here are a few thoughts:
>
> FIRST, regarding the reprimand from the MVP on multi-posting. They are
> usually referring to individuals who separately post the same question in
> multiple communities or forums. Another way to accomplish the same thing
> is to place the separate addresses of multiple forums in the 'Newsgroup'
> field for the message, much like placing multiple e-mail addresses in the
> "To:" line of an email. This way the message thread will be visible in
> multiple communities or forums, but requires only one posting.
>
> SECOND, if you are using Windows Vista, you might be able to use 'Windows
> Fax and Scan' as a work-around. Fax and Scan can be set to access Outlook
> 2007 contacts. This way you can create the fax and directly access your
> Outlook contacts from the "To:" field of the fax. The fax can include a
> cover page, scanned documents, scanned images, or documents and images
> from other applications. I am not sure about the option you mentioned "to
> create a new letter to contact," because I do not have that option.
> However, in most cases, once you create any letter or document, you can
> also print it to the Microsoft Vista "Fax" printer and that will create a
> new fax. At that point you can add a recipient from within the fax 'Send'
> dialog which displays your Outlook contacts.
>
> THIRD, you might be able to create your own custom form to accomplish this
> task. However, that is beyond my expertise. Nevertheless, there is a
> community on designing Outlook forms that might be of assistance here.
>
> Your question is a reasonable question. I hope the MVP's provided some
> basic help on your other post, if not, then that represents a sorry
> propensity to criticize versus help. Either way, this was a good request
> and it would have been helpful had Microsoft included a form for directly
> faxing out of Outlook. Many of us could have used such a feature.
>
> Good Luck!
>
> *************************
> "Erica Lynn Milburn" wrote in
> message @microsoft.com...
>> In Outlook contacts, the Tools menu gives you the option to create a new
>> letter to a contact.
>>
>> Is there a way that I can add the option to create a new fax coversheet
>> to a
>> contact? Which of course would include the fax number (as well as the
>> name,
>> company, and phone number of the individual being faxed).
>>
>> I would really like to be able to click a button and out comes a fax
>> coversheet ready to go.
>

Blue Max · Joined: 12 Aug 2007 Posts: 13

Hello, Russ, didn't mean to slander the MVP's. If I waded through all the
garbage you guys do, I'd probably feel the same way. Be assured that we
admire all of you for continuing to help others! It's just that I've
sometimes felt unfairly reprimanded by some of the MVP's, which isn't wrong,
per se, but then they don't even offer the courtesy of a helpful suggestion.
In this case, I felt that Erica, perhaps a very new member, deserved a
helpful reply to at least one of her posts on the subject, not to mention
the prospect of a positive experience on her return.

Thanks, keep us the good work.

***************
"Russ Valentine [MVP-Outlook]" wrote in message @microsoft.com...
> Answer a few thousand posts that do not contain sufficient information for
> an accurate answer.
> I'll be interested to see how critical of MVP's you are after you do.
> --
> Russ Valentine
> [MVP-Outlook]
> "Blue Max" wrote in message
> @microsoft.com...
>> Hello Erica,
>>
>> I noticed that an MVP responded, but failed to give you any thoughts on
>> the problem you were having. Unfortunately, many are quick to reprimand
>> a novice poster for a meanial departure from protocol, but slow to give
>> any constructive help. Here are a few thoughts:
>>
>> FIRST, regarding the reprimand from the MVP on multi-posting. They are
>> usually referring to individuals who separately post the same question in
>> multiple communities or forums. Another way to accomplish the same thing
>> is to place the separate addresses of multiple forums in the 'Newsgroup'
>> field for the message, much like placing multiple e-mail addresses in the
>> "To:" line of an email. This way the message thread will be visible in
>> multiple communities or forums, but requires only one posting.
>>
>> SECOND, if you are using Windows Vista, you might be able to use 'Windows
>> Fax and Scan' as a work-around. Fax and Scan can be set to access
>> Outlook 2007 contacts. This way you can create the fax and directly
>> access your Outlook contacts from the "To:" field of the fax. The fax
>> can include a cover page, scanned documents, scanned images, or documents
>> and images from other applications. I am not sure about the option you
>> mentioned "to create a new letter to contact," because I do not have that
>> option. However, in most cases, once you create any letter or document,
>> you can also print it to the Microsoft Vista "Fax" printer and that will
>> create a new fax. At that point you can add a recipient from within the
>> fax 'Send' dialog which displays your Outlook contacts.
>>
>> THIRD, you might be able to create your own custom form to accomplish
>> this task. However, that is beyond my expertise. Nevertheless, there is
>> a community on designing Outlook forms that might be of assistance here.
>>
>> Your question is a reasonable question. I hope the MVP's provided some
>> basic help on your other post, if not, then that represents a sorry
>> propensity to criticize versus help. Either way, this was a good request
>> and it would have been helpful had Microsoft included a form for directly
>> faxing out of Outlook. Many of us could have used such a feature.
>>
>> Good Luck!
>>
>> *************************
>> "Erica Lynn Milburn" wrote
>> in message @microsoft.com...
>>> In Outlook contacts, the Tools menu gives you the option to create a new
>>> letter to a contact.
>>>
>>> Is there a way that I can add the option to create a new fax coversheet
>>> to a
>>> contact? Which of course would include the fax number (as well as the
>>> name,
>>> company, and phone number of the individual being faxed).
>>>
>>> I would really like to be able to click a button and out comes a fax
>>> coversheet ready to go.
>>
>

trebleclefdj · Joined: 14 Aug 2007 Posts: 2

I also have my Microsoft Certification, but dont go on about it unless
I can solve a Problem that is asked

I am anly replying because I see more and more so called MVP never
help out anymore
I think these people either answer or Dont bother replying

but why answering that original question Russ Valentine [MVP-Outlook]
I wade over 1000's of tech help problems daily and all I see is bad
mouthing
so unless you can answer with a reply dont reply at ALL then the world
would work better

now back to the problem at hand
sorry I dont use outlook for faxing...
I have a seperate fax machine that I use so sorry couldnt help

On Jun 12, 7:41 am, "Blue Max" wrote:
> Hello, Russ, didn't mean to slander the MVP's. If I waded through all the
> garbage you guys do, I'd probably feel the same way. Be assured that we
> admire all of you for continuing to help others! It's just that I've
> sometimes felt unfairly reprimanded by some of the MVP's, which isn't wrong,
> per se, but then they don't even offer the courtesy of a helpful suggestion.
> In this case, I felt that Erica, perhaps a very new member, deserved a
> helpful reply to at least one of her posts on the subject, not to mention
> the prospect of a positive experience on her return.
>
> Thanks, keep us the good work.
>
> ***************
> "Russ Valentine [MVP-Outlook]" wrote in message@microsoft.com...
>
>
>
> > Answer a few thousand posts that do not contain sufficient information for
> > an accurate answer.
> > I'll be interested to see how critical of MVP's you are after you do.
> > --
> > Russ Valentine
> > [MVP-Outlook]
> > "Blue Max" wrote in message
> >@microsoft.com...
> >> Hello Erica,
>
> >> I noticed that an MVP responded, but failed to give you any thoughts on
> >> the problem you were having. Unfortunately, many are quick to reprimand
> >> a novice poster for a meanial departure from protocol, but slow to give
> >> any constructive help. Here are a few thoughts:
>
> >> FIRST, regarding the reprimand from the MVP on multi-posting. They are
> >> usually referring to individuals who separately post the same question in
> >> multiple communities or forums. Another way to accomplish the same thing
> >> is to place the separate addresses of multiple forums in the 'Newsgroup'
> >> field for the message, much like placing multiple e-mail addresses in the
> >> "To:" line of an email. This way the message thread will be visible in
> >> multiple communities or forums, but requires only one posting.
>
> >> SECOND, if you are using Windows Vista, you might be able to use 'Windows
> >> Fax and Scan' as a work-around. Fax and Scan can be set to access
> >> Outlook 2007 contacts. This way you can create the fax and directly
> >> access your Outlook contacts from the "To:" field of the fax. The fax
> >> can include a cover page, scanned documents, scanned images, or documents
> >> and images from other applications. I am not sure about the option you
> >> mentioned "to create a new letter to contact," because I do not have that
> >> option. However, in most cases, once you create any letter or document,
> >> you can also print it to the Microsoft Vista "Fax" printer and that will
> >> create a new fax. At that point you can add a recipient from within the
> >> fax 'Send' dialog which displays your Outlook contacts.
>
> >> THIRD, you might be able to create your own custom form to accomplish
> >> this task. However, that is beyond my expertise. Nevertheless, there is
> >> a community on designing Outlook forms that might be of assistance here.
>
> >> Your question is a reasonable question. I hope the MVP's provided some
> >> basic help on your other post, if not, then that represents a sorry
> >> propensity to criticize versus help. Either way, this was a good request
> >> and it would have been helpful had Microsoft included a form for directly
> >> faxing out of Outlook. Many of us could have used such a feature.
>
> >> Good Luck!
>
> >> *************************
> >> "Erica Lynn Milburn" wrote
> >> in message@microsoft.com...
> >>> In Outlook contacts, the Tools menu gives you the option to create a new
> >>> letter to a contact.
>
> >>> Is there a way that I can add the option to create a new fax coversheet
> >>> to a
> >>> contact? Which of course would include the fax number (as well as the
> >>> name,
> >>> company, and phone number of the individual being faxed).
>
> >>> I would really like to be able to click a button and out comes a fax
> >>> coversheet ready to go.- Hide quoted text -
>
> - Show quoted text -

Hal Hostetler [MVP P/I] · Joined: 12 Aug 2007 Posts: 144

Most interesting. First you say "I am anly replying because I see more and
more so called MVP never help out anymore I think these people either answer
or Dont bother replying" followed by "unless you can answer with a reply
dont reply at ALL then the world would work better". Boy, them MVPs are bad
people! So, what did you then suggest as a solution to the Fax problem?
You say "sorry I dont use outlook for faxing...I have a seperate fax machine
that I use so sorry couldnt help" which makes you GUILTY the very faults you
claim MVPs exhibit; you replied with an answer that was of NO HELP
WHATSOEVER to the Fax problem. Brilliant! I thoroughly enjoyed your
treatise on the "correct" way to answer a post. May I also suggest a spell
checker?

Hal
--
Hal Hostetler, CPBE -- hhh@kvoa.com
Senior Engineer/MIS -- MS MVP-Print/Imaging -- WA7BGX
http://www.kvoa.com -- "When News breaks, we fix it!"
KVOA Television, Tucson, AZ. NBC Channel 4
Still Cadillacin' - www.badnewsbluesband.com

wrote in message@d30g2000prg.googlegroups.com...
> I also have my Microsoft Certification, but dont go on about it unless
> I can solve a Problem that is asked
>
> I am anly replying because I see more and more so called MVP never
> help out anymore
> I think these people either answer or Dont bother replying
>
> but why answering that original question Russ Valentine [MVP-Outlook]
> I wade over 1000's of tech help problems daily and all I see is bad
> mouthing
> so unless you can answer with a reply dont reply at ALL then the world
> would work better
>
>
> now back to the problem at hand
> sorry I dont use outlook for faxing...
> I have a seperate fax machine that I use so sorry couldnt help
>
>
>
>
> On Jun 12, 7:41 am, "Blue Max" wrote:
> > Hello, Russ, didn't mean to slander the MVP's. If I waded through all
the
> > garbage you guys do, I'd probably feel the same way. Be assured that we
> > admire all of you for continuing to help others! It's just that I've
> > sometimes felt unfairly reprimanded by some of the MVP's, which isn't
wrong,
> > per se, but then they don't even offer the courtesy of a helpful
suggestion.
> > In this case, I felt that Erica, perhaps a very new member, deserved a
> > helpful reply to at least one of her posts on the subject, not to
mention
> > the prospect of a positive experience on her return.
> >
> > Thanks, keep us the good work.
> >
> > ***************
> > "Russ Valentine [MVP-Outlook]" wrote in
message@microsoft.com...
> >
> >
> >
> > > Answer a few thousand posts that do not contain sufficient information
for
> > > an accurate answer.
> > > I'll be interested to see how critical of MVP's you are after you do.
> > > --
> > > Russ Valentine
> > > [MVP-Outlook]
> > > "Blue Max" wrote in message
> > >@microsoft.com...
> > >> Hello Erica,
> >
> > >> I noticed that an MVP responded, but failed to give you any thoughts
on
> > >> the problem you were having. Unfortunately, many are quick to
reprimand
> > >> a novice poster for a meanial departure from protocol, but slow to
give
> > >> any constructive help. Here are a few thoughts:
> >
> > >> FIRST, regarding the reprimand from the MVP on multi-posting. They
are
> > >> usually referring to individuals who separately post the same
question in
> > >> multiple communities or forums. Another way to accomplish the same
thing
> > >> is to place the separate addresses of multiple forums in the
'Newsgroup'
> > >> field for the message, much like placing multiple e-mail addresses in
the
> > >> "To:" line of an email. This way the message thread will be visible
in
> > >> multiple communities or forums, but requires only one posting.
> >
> > >> SECOND, if you are using Windows Vista, you might be able to use
'Windows
> > >> Fax and Scan' as a work-around. Fax and Scan can be set to access
> > >> Outlook 2007 contacts. This way you can create the fax and directly
> > >> access your Outlook contacts from the "To:" field of the fax. The
fax
> > >> can include a cover page, scanned documents, scanned images, or
documents
> > >> and images from other applications. I am not sure about the option
you
> > >> mentioned "to create a new letter to contact," because I do not have
that
> > >> option. However, in most cases, once you create any letter or
document,
> > >> you can also print it to the Microsoft Vista "Fax" printer and that
will
> > >> create a new fax. At that point you can add a recipient from within
the
> > >> fax 'Send' dialog which displays your Outlook contacts.
> >
> > >> THIRD, you might be able to create your own custom form to accomplish
> > >> this task. However, that is beyond my expertise. Nevertheless,
there is
> > >> a community on designing Outlook forms that might be of assistance
here.
> >
> > >> Your question is a reasonable question. I hope the MVP's provided
some
> > >> basic help on your other post, if not, then that represents a sorry
> > >> propensity to criticize versus help. Either way, this was a good
request
> > >> and it would have been helpful had Microsoft included a form for
directly
> > >> faxing out of Outlook. Many of us could have used such a feature.
> >
> > >> Good Luck!
> >
> > >> *************************
> > >> "Erica Lynn Milburn"
wrote
> > >> in message@microsoft.com...
> > >>> In Outlook contacts, the Tools menu gives you the option to create a
new
> > >>> letter to a contact.
> >
> > >>> Is there a way that I can add the option to create a new fax
coversheet
> > >>> to a
> > >>> contact? Which of course would include the fax number (as well as
the
> > >>> name,
> > >>> company, and phone number of the individual being faxed).
> >
> > >>> I would really like to be able to click a button and out comes a fax
> > >>> coversheet ready to go.- Hide quoted text -
> >
> > - Show quoted text -
>
>

BeckyEllis · Joined: 23 Aug 2007 Posts: 1

I am having the same "problem". I need a fax spreadsheet that I can insert
the recipients info from Outlook with a quick click and print from my printer
and fax via my fax machine. I did not find the answer I need in the previous
responses from this post. Can someone please reply with a solution?

"Erica Lynn Milburn" wrote:

> In Outlook contacts, the Tools menu gives you the option to create a new
> letter to a contact.
>
> Is there a way that I can add the option to create a new fax coversheet to a
> contact? Which of course would include the fax number (as well as the name,
> company, and phone number of the individual being faxed).
>
> I would really like to be able to click a button and out comes a fax
> coversheet ready to go.

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

Not here. Outlook has no such ability. It doesn't even try to be CRM
software.
--
Russ Valentine
[MVP-Outlook]
"Becky@Ellis" wrote in message @microsoft.com...
>I am having the same "problem". I need a fax spreadsheet that I can insert
> the recipients info from Outlook with a quick click and print from my
> printer
> and fax via my fax machine. I did not find the answer I need in the
> previous
> responses from this post. Can someone please reply with a solution?
>
> "Erica Lynn Milburn" wrote:
>
>> In Outlook contacts, the Tools menu gives you the option to create a new
>> letter to a contact.
>>
>> Is there a way that I can add the option to create a new fax coversheet
>> to a
>> contact? Which of course would include the fax number (as well as the
>> name,
>> company, and phone number of the individual being faxed).
>>
>> I would really like to be able to click a button and out comes a fax
>> coversheet ready to go.

Fax coversheet Has anyone come up with a template that can generate a fax coversheet that automatically draws from the information in a contact (ex: Name, Company, and Fax number)? It just feels ridiculous copying and pasting that into a word document each time.

Cannot use my company logo in `send letter to contact' word I'm migrating my contact management to Outlook 2003 from Act! 6. The only obstacle I have come up against is that while in Act! sending a fax (by fax modem) with my logo .gif using a MS Word template is a dream, it is not apparently possible with Outlook.

Outlook 97 I use rogers internet and cannot get support to configure Outlook. I know 97 is outdated and I know rogers does not support Outlook. Can anyone help? I do not know how to configure.

Faxing from Outlook? Having recently gone onto Broadband, my ISP has supplied me with a fax number which allows me to RECEIVE faxes as e-mail attachments. Can I use Outlook to SEND faxes? If so, how do I go about doing this? Many thanks, George.

sending fax from Outlook XP How can I send a fax from my Outlook XP. Do I need two phone lines? please help step by step