Outlook and Windows XP Fax

oyvind · Joined: 16 Oct 2007 Posts: 7

Trying to use Windows XP Fax for the first time...

I want to fax all my contacts in a subfolder under Contacts in Outlook. But
in the Send Fax Wizard, only the contacts on the root of Contacts appear.

I have tried to copy all contacts in a subfolder to the root, fax them and
then delete them when I'm finished. This works, but it is not the easiest
way, and I'm afraid I'll one day delete the wrong folder and loose my
contacts. (Yes, I know I should have better backup-routines...)

Any ideas for a better way to do this?

There is also one other problem. When I have registered both business fax
and e-mail on a contact, the person appear twice in the adress book in the
send fax wizard. When I select all, I do not want every contact to get my fax
two times.

I hope someone can help!
Oyvind

Archived from group: microsoft>public>outlook>fax

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

Since XP Fax actually uses the Outlook Address Book, all you need to do is
enable your fax subfolder as an email address book in its properties. Then
it will appear in the fax address book, too.
--
Russ Valentine
[MVP-Outlook]
"oyvind" wrote in message @microsoft.com...
> Trying to use Windows XP Fax for the first time...
>
> I want to fax all my contacts in a subfolder under Contacts in Outlook.
> But
> in the Send Fax Wizard, only the contacts on the root of Contacts appear.
>
> I have tried to copy all contacts in a subfolder to the root, fax them and
> then delete them when I'm finished. This works, but it is not the easiest
> way, and I'm afraid I'll one day delete the wrong folder and loose my
> contacts. (Yes, I know I should have better backup-routines...)
>
> Any ideas for a better way to do this?
>
> There is also one other problem. When I have registered both business fax
> and e-mail on a contact, the person appear twice in the adress book in the
> send fax wizard. When I select all, I do not want every contact to get my
> fax
> two times.
>
> I hope someone can help!
> Oyvind
>

oyvind · Joined: 16 Oct 2007 Posts: 7

Thank you for your answer. That fixed my first problem.

Then to my other question: Will every contact receive two faxes when they
appear twice in the adress book?

"Russ Valentine [MVP-Outlook]" wrote:

> Since XP Fax actually uses the Outlook Address Book, all you need to do is
> enable your fax subfolder as an email address book in its properties. Then
> it will appear in the fax address book, too.
> --
> Russ Valentine
> [MVP-Outlook]
> "oyvind" wrote in message
> @microsoft.com...
> > Trying to use Windows XP Fax for the first time...
> >
> > I want to fax all my contacts in a subfolder under Contacts in Outlook.
> > But
> > in the Send Fax Wizard, only the contacts on the root of Contacts appear.
> >
> > I have tried to copy all contacts in a subfolder to the root, fax them and
> > then delete them when I'm finished. This works, but it is not the easiest
> > way, and I'm afraid I'll one day delete the wrong folder and loose my
> > contacts. (Yes, I know I should have better backup-routines...)
> >
> > Any ideas for a better way to do this?
> >
> > There is also one other problem. When I have registered both business fax
> > and e-mail on a contact, the person appear twice in the adress book in the
> > send fax wizard. When I select all, I do not want every contact to get my
> > fax
> > two times.
> >
> > I hope someone can help!
> > Oyvind
> >
>
>

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

That would depend entirely on how you select the recipients. If you want to
select the entire address book at once, and if the Contacts also have other
electronic addresses, then they will receive a message to each of those
electronic addresses.
If you created this folder only for fax recipients, then fax numbers should
be their only electronic address.
--
Russ Valentine
[MVP-Outlook]
"oyvind" wrote in message @microsoft.com...
> Thank you for your answer. That fixed my first problem.
>
> Then to my other question: Will every contact receive two faxes when they
> appear twice in the adress book?
>
> "Russ Valentine [MVP-Outlook]" wrote:
>
>> Since XP Fax actually uses the Outlook Address Book, all you need to do
>> is
>> enable your fax subfolder as an email address book in its properties.
>> Then
>> it will appear in the fax address book, too.
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "oyvind" wrote in message
>> @microsoft.com...
>> > Trying to use Windows XP Fax for the first time...
>> >
>> > I want to fax all my contacts in a subfolder under Contacts in Outlook.
>> > But
>> > in the Send Fax Wizard, only the contacts on the root of Contacts
>> > appear.
>> >
>> > I have tried to copy all contacts in a subfolder to the root, fax them
>> > and
>> > then delete them when I'm finished. This works, but it is not the
>> > easiest
>> > way, and I'm afraid I'll one day delete the wrong folder and loose my
>> > contacts. (Yes, I know I should have better backup-routines...)
>> >
>> > Any ideas for a better way to do this?
>> >
>> > There is also one other problem. When I have registered both business
>> > fax
>> > and e-mail on a contact, the person appear twice in the adress book in
>> > the
>> > send fax wizard. When I select all, I do not want every contact to get
>> > my
>> > fax
>> > two times.
>> >
>> > I hope someone can help!
>> > Oyvind
>> >
>>
>>

oyvind · Joined: 16 Oct 2007 Posts: 7

OK. I've seen from from the discussions in "Outlook Contact" that this is a
problem that many people have. Has really nobody found a good and easy fix to
this?

"Russ Valentine [MVP-Outlook]" wrote:

> That would depend entirely on how you select the recipients. If you want to
> select the entire address book at once, and if the Contacts also have other
> electronic addresses, then they will receive a message to each of those
> electronic addresses.
> If you created this folder only for fax recipients, then fax numbers should
> be their only electronic address.
> --
> Russ Valentine
> [MVP-Outlook]
> "oyvind" wrote in message
> @microsoft.com...
> > Thank you for your answer. That fixed my first problem.
> >
> > Then to my other question: Will every contact receive two faxes when they
> > appear twice in the adress book?
> >
> > "Russ Valentine [MVP-Outlook]" wrote:
> >
> >> Since XP Fax actually uses the Outlook Address Book, all you need to do
> >> is
> >> enable your fax subfolder as an email address book in its properties.
> >> Then
> >> it will appear in the fax address book, too.
> >> --
> >> Russ Valentine
> >> [MVP-Outlook]
> >> "oyvind" wrote in message
> >> @microsoft.com...
> >> > Trying to use Windows XP Fax for the first time...
> >> >
> >> > I want to fax all my contacts in a subfolder under Contacts in Outlook.
> >> > But
> >> > in the Send Fax Wizard, only the contacts on the root of Contacts
> >> > appear.
> >> >
> >> > I have tried to copy all contacts in a subfolder to the root, fax them
> >> > and
> >> > then delete them when I'm finished. This works, but it is not the
> >> > easiest
> >> > way, and I'm afraid I'll one day delete the wrong folder and loose my
> >> > contacts. (Yes, I know I should have better backup-routines...)
> >> >
> >> > Any ideas for a better way to do this?
> >> >
> >> > There is also one other problem. When I have registered both business
> >> > fax
> >> > and e-mail on a contact, the person appear twice in the adress book in
> >> > the
> >> > send fax wizard. When I select all, I do not want every contact to get
> >> > my
> >> > fax
> >> > two times.
> >> >
> >> > I hope someone can help!
> >> > Oyvind
> >> >
> >>
> >>
>

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

There are several solutions. Which one works best for you depends on what
you want to do, which you have yet to clarify.

--
Russ Valentine
[MVP-Outlook]
"oyvind" wrote in message @microsoft.com...
> OK. I've seen from from the discussions in "Outlook Contact" that this is
> a
> problem that many people have. Has really nobody found a good and easy fix
> to
> this?
>
> "Russ Valentine [MVP-Outlook]" wrote:
>
>> That would depend entirely on how you select the recipients. If you want
>> to
>> select the entire address book at once, and if the Contacts also have
>> other
>> electronic addresses, then they will receive a message to each of those
>> electronic addresses.
>> If you created this folder only for fax recipients, then fax numbers
>> should
>> be their only electronic address.
>> --
>> Russ Valentine
>> [MVP-Outlook]
>> "oyvind" wrote in message
>> @microsoft.com...
>> > Thank you for your answer. That fixed my first problem.
>> >
>> > Then to my other question: Will every contact receive two faxes when
>> > they
>> > appear twice in the adress book?
>> >
>> > "Russ Valentine [MVP-Outlook]" wrote:
>> >
>> >> Since XP Fax actually uses the Outlook Address Book, all you need to
>> >> do
>> >> is
>> >> enable your fax subfolder as an email address book in its properties.
>> >> Then
>> >> it will appear in the fax address book, too.
>> >> --
>> >> Russ Valentine
>> >> [MVP-Outlook]
>> >> "oyvind" wrote in message
>> >> @microsoft.com...
>> >> > Trying to use Windows XP Fax for the first time...
>> >> >
>> >> > I want to fax all my contacts in a subfolder under Contacts in
>> >> > Outlook.
>> >> > But
>> >> > in the Send Fax Wizard, only the contacts on the root of Contacts
>> >> > appear.
>> >> >
>> >> > I have tried to copy all contacts in a subfolder to the root, fax
>> >> > them
>> >> > and
>> >> > then delete them when I'm finished. This works, but it is not the
>> >> > easiest
>> >> > way, and I'm afraid I'll one day delete the wrong folder and loose
>> >> > my
>> >> > contacts. (Yes, I know I should have better backup-routines...)
>> >> >
>> >> > Any ideas for a better way to do this?
>> >> >
>> >> > There is also one other problem. When I have registered both
>> >> > business
>> >> > fax
>> >> > and e-mail on a contact, the person appear twice in the adress book
>> >> > in
>> >> > the
>> >> > send fax wizard. When I select all, I do not want every contact to
>> >> > get
>> >> > my
>> >> > fax
>> >> > two times.
>> >> >
>> >> > I hope someone can help!
>> >> > Oyvind
>> >> >
>> >>
>> >>
>>

oyvind · Joined: 16 Oct 2007 Posts: 7

I have organized my customers and potential customers in subfolders. There is
now up to 1000 contacts in every subfolder. When I'm in Windows XP Fax and
shift-select the adress book from top to bottom, I want every contact to get
one and only one fax.

The same goes when I want to send e-mails to the same contacts in that
subfolder.

"oyvind" wrote:

> OK. I've seen from from the discussions in "Outlook Contact" that this is a
> problem that many people have. Has really nobody found a good and easy fix to
> this?
>
> "Russ Valentine [MVP-Outlook]" wrote:
>
> > That would depend entirely on how you select the recipients. If you want to
> > select the entire address book at once, and if the Contacts also have other
> > electronic addresses, then they will receive a message to each of those
> > electronic addresses.
> > If you created this folder only for fax recipients, then fax numbers should
> > be their only electronic address.
> > --
> > Russ Valentine
> > [MVP-Outlook]
> > "oyvind" wrote in message
> > @microsoft.com...
> > > Thank you for your answer. That fixed my first problem.
> > >
> > > Then to my other question: Will every contact receive two faxes when they
> > > appear twice in the adress book?
> > >
> > > "Russ Valentine [MVP-Outlook]" wrote:
> > >
> > >> Since XP Fax actually uses the Outlook Address Book, all you need to do
> > >> is
> > >> enable your fax subfolder as an email address book in its properties.
> > >> Then
> > >> it will appear in the fax address book, too.
> > >> --
> > >> Russ Valentine
> > >> [MVP-Outlook]
> > >> "oyvind" wrote in message
> > >> @microsoft.com...
> > >> > Trying to use Windows XP Fax for the first time...
> > >> >
> > >> > I want to fax all my contacts in a subfolder under Contacts in Outlook.
> > >> > But
> > >> > in the Send Fax Wizard, only the contacts on the root of Contacts
> > >> > appear.
> > >> >
> > >> > I have tried to copy all contacts in a subfolder to the root, fax them
> > >> > and
> > >> > then delete them when I'm finished. This works, but it is not the
> > >> > easiest
> > >> > way, and I'm afraid I'll one day delete the wrong folder and loose my
> > >> > contacts. (Yes, I know I should have better backup-routines...)
> > >> >
> > >> > Any ideas for a better way to do this?
> > >> >
> > >> > There is also one other problem. When I have registered both business
> > >> > fax
> > >> > and e-mail on a contact, the person appear twice in the adress book in
> > >> > the
> > >> > send fax wizard. When I select all, I do not want every contact to get
> > >> > my
> > >> > fax
> > >> > two times.
> > >> >
> > >> > I hope someone can help!
> > >> > Oyvind
> > >> >
> > >>
> > >>
> >

Russ Valentine [MVP-Outlo · Joined: 12 Aug 2007 Posts: 558

Then you have not grouped your recipients correctly. If you want to use the
address book for recipient selection, then your subfolder must contain
Contacts who have only fax addresses as their only electronic address.
I believe you will find that using XP Fax will not allow you to send to as
many recipients as you would like. It is not designed for that purpose.
--
Russ Valentine
[MVP-Outlook]
"oyvind" wrote in message @microsoft.com...
>I have organized my customers and potential customers in subfolders. There
>is
> now up to 1000 contacts in every subfolder. When I'm in Windows XP Fax and
> shift-select the adress book from top to bottom, I want every contact to
> get
> one and only one fax.
>
> The same goes when I want to send e-mails to the same contacts in that
> subfolder.
>
>
>
> "oyvind" wrote:
>
>> OK. I've seen from from the discussions in "Outlook Contact" that this is
>> a
>> problem that many people have. Has really nobody found a good and easy
>> fix to
>> this?
>>
>> "Russ Valentine [MVP-Outlook]" wrote:
>>
>> > That would depend entirely on how you select the recipients. If you
>> > want to
>> > select the entire address book at once, and if the Contacts also have
>> > other
>> > electronic addresses, then they will receive a message to each of those
>> > electronic addresses.
>> > If you created this folder only for fax recipients, then fax numbers
>> > should
>> > be their only electronic address.
>> > --
>> > Russ Valentine
>> > [MVP-Outlook]
>> > "oyvind" wrote in message
>> > @microsoft.com...
>> > > Thank you for your answer. That fixed my first problem.
>> > >
>> > > Then to my other question: Will every contact receive two faxes when
>> > > they
>> > > appear twice in the adress book?
>> > >
>> > > "Russ Valentine [MVP-Outlook]" wrote:
>> > >
>> > >> Since XP Fax actually uses the Outlook Address Book, all you need to
>> > >> do
>> > >> is
>> > >> enable your fax subfolder as an email address book in its
>> > >> properties.
>> > >> Then
>> > >> it will appear in the fax address book, too.
>> > >> --
>> > >> Russ Valentine
>> > >> [MVP-Outlook]
>> > >> "oyvind" wrote in message
>> > >> @microsoft.com...
>> > >> > Trying to use Windows XP Fax for the first time...
>> > >> >
>> > >> > I want to fax all my contacts in a subfolder under Contacts in
>> > >> > Outlook.
>> > >> > But
>> > >> > in the Send Fax Wizard, only the contacts on the root of Contacts
>> > >> > appear.
>> > >> >
>> > >> > I have tried to copy all contacts in a subfolder to the root, fax
>> > >> > them
>> > >> > and
>> > >> > then delete them when I'm finished. This works, but it is not the
>> > >> > easiest
>> > >> > way, and I'm afraid I'll one day delete the wrong folder and loose
>> > >> > my
>> > >> > contacts. (Yes, I know I should have better backup-routines...)
>> > >> >
>> > >> > Any ideas for a better way to do this?
>> > >> >
>> > >> > There is also one other problem. When I have registered both
>> > >> > business
>> > >> > fax
>> > >> > and e-mail on a contact, the person appear twice in the adress
>> > >> > book in
>> > >> > the
>> > >> > send fax wizard. When I select all, I do not want every contact to
>> > >> > get
>> > >> > my
>> > >> > fax
>> > >> > two times.
>> > >> >
>> > >> > I hope someone can help!
>> > >> > Oyvind
>> > >> >
>> > >>
>> > >>
>> >

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