multiple accounts/identities.

MS News · Joined: 27 Feb 2008 Posts: 2

Hi

Please stay with me as I try to explain my situtaion.

At the moment I use Outlook for emails for my "hobby" account.

This also collects mail forwarded to me from three other emails sent through
my website.

ie one email address of xxxxxxxxxxxx@ntlworld.com and three other emails at
info@xxxxxx.co.uk rob@xxxxx.co.uk record@xxxxxx.co.uk.

I also use Outlook Express which has a total of 4 different identies set up
for differing topics, ie Personal, Professional, Ebay, and another,
different, Hobby account.

What I am looking for is advice on the best way of dealing with a total of 8
email accounts and keeping them seperate from each other.

I do like the ease of use of Outlook Express identities as it is easy to
just change from one to the other and the emails never get mixed up. It is
easy to set up a folder heirarchy in each ID.

If I am to standardise and use only Outlook, which is obviously the more
advanced programme, How do I set it up to have seperate id's for all of the
addresses, each with it's own, Inbox, Outbox, Sent folders etc etc.

Or am I doing the right thing the way it is.

Archived from group: microsoft>public>outlook

Brian Tillman · Joined: 12 Aug 2007 Posts: 1150

MS News wrote:

> What I am looking for is advice on the best way of dealing with a
> total of 8 email accounts and keeping them seperate from each other.

You have a couple of choices. The first is to use multiple mail profiles.
In many ways, mail profiles in Outlook are the Outlook Express equivalent of
identities. The biggest difference is that you must close Outlook and
restart it in order to switch mail profiles.

Another choice is to use multiple accounts (in one or more profiles) and use
rules to move yor incoming and outgoing messages to appropriate folder sets,
which can be all in the same PST (Personal Folders files) or in multiple
PSTs. This can be a little problematic if your multiple addresses (the
xxxxxx.co.uk ones) aren't really separate addresses but are configured as
aliases of a single mailbox on the mail server.

You don't give enough detail to recommend one way over another. You didn't
even state your Outlook version.
--
Brian Tillman [MVP-Outlook]

Mary · Joined: 12 Aug 2007 Posts: 41

You can't do that without setting up separate Profiles. Only one Inbox is
allowed in a profile. You can set up separate folders and have mail delivered
to them by using Rules.

"MS News" wrote:

> Hi
>
> Please stay with me as I try to explain my situtaion.
>
> At the moment I use Outlook for emails for my "hobby" account.
>
> This also collects mail forwarded to me from three other emails sent through
> my website.
>
> ie one email address of xxxxxxxxxxxx@ntlworld.com and three other emails at
> info@xxxxxx.co.uk rob@xxxxx.co.uk record@xxxxxx.co.uk.
>
>
>
> I also use Outlook Express which has a total of 4 different identies set up
> for differing topics, ie Personal, Professional, Ebay, and another,
> different, Hobby account.
>
>
> What I am looking for is advice on the best way of dealing with a total of 8
> email accounts and keeping them seperate from each other.
>
> I do like the ease of use of Outlook Express identities as it is easy to
> just change from one to the other and the emails never get mixed up. It is
> easy to set up a folder heirarchy in each ID.
>
> If I am to standardise and use only Outlook, which is obviously the more
> advanced programme, How do I set it up to have seperate id's for all of the
> addresses, each with it's own, Inbox, Outbox, Sent folders etc etc.
>
> Or am I doing the right thing the way it is.
>
>
>

MS News · Joined: 27 Feb 2008 Posts: 2

Thanks Brian

Sorry about that, I am using Outlook 2003 and OE6.

Not too sure what more detail can I give to help you decide.

However, I have a website which is to do with my hobby so my main email
address is the hobbyname@ntlworld.com and through the website domain, I
receive emails sent to info@, rob@ and record@ the website address ie
info@hobbyname.co.uk etc.

Is there more detail I can give?

My understanding of all this is a little limited I'm afraid.

Regards, Rob

"Brian Tillman" wrote in message @TK2MSFTNGP05.phx.gbl...
> MS News wrote:
>
>> What I am looking for is advice on the best way of dealing with a
>> total of 8 email accounts and keeping them seperate from each other.
>
> You have a couple of choices. The first is to use multiple mail profiles.
> In many ways, mail profiles in Outlook are the Outlook Express equivalent
> of identities. The biggest difference is that you must close Outlook and
> restart it in order to switch mail profiles.
>
> Another choice is to use multiple accounts (in one or more profiles) and
> use rules to move yor incoming and outgoing messages to appropriate folder
> sets, which can be all in the same PST (Personal Folders files) or in
> multiple PSTs. This can be a little problematic if your multiple
> addresses (the xxxxxx.co.uk ones) aren't really separate addresses but are
> configured as aliases of a single mailbox on the mail server.
>
> You don't give enough detail to recommend one way over another. You
> didn't even state your Outlook version.
> --
> Brian Tillman [MVP-Outlook]

Mike Barnard · Joined: 13 Aug 2007 Posts: 3

On Wed, 27 Feb 2008 22:00:02 -0000, "MS News"
wrote:

>Hi
>
>What I am looking for is advice on the best way of dealing with a total of 8
>email accounts and keeping them seperate from each other.

PMFBI, butI have given up Outlook for email for just this reason. I
now use Mozilla Thunderbird. It's so easy to have seperate identities
and seperate accounts, seperate folders and filters etc.

I still use Outlook as a calender and contacts program, but I just
don't like it's email side. Try Thunderbird. It's free and easy to
set up. Email me if you need a litle help but you should find it a
doddle.

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