Category Archives: Attachment

How to Add Business Card (VCF) to Signature without Images

Whenever you wish to add a business card to your signature in MS Outlook, by default an image is included in the signature along with the VCF file.

If you want to exclude the image and attach the VCF file only with the signature, you can achieve this in the registry.

Add Business Card

Before making any change in the registry, add the business card which you would like to add in signatures and save it. The practice will create a VCF file of the contact in the signature folder. Below are the steps.

Start MS Outlook and press the File tab. From the drop-down select options.

select-options

Once you click option, press the tab ‘Mail’. It will open change the setting message, go to the third option ‘create or modify signatures for messages’, press the tab ‘Signatures’

press-the-tab-signatures

A new dialog box ‘Signature and Stationery’ will open, press the first tab ‘Email Signature’. In this tab, press the New button to create a new signature for your business card.

press-the-new-buton

Provide the name of your choice and press OK

provide-name-of-signature

Now select ‘personal stationery’¬† and select signature to edit.

select-signature-to-edit

Now select the contact you want to add to the signature

select-contacts-to-add-signature

Choose ‘save’ option flashing in the signature editor dialog box. A VCF file is now ready

select-contacts-to-add-signature

Exit Outlook

Changing the Registry Editor

Before making any change in the VCF file, we recommend you to create the back up of the file.

Go to the Start button in Windows and select ‘Run’

In the Run dialog box, write ‘Regedit’ which will access the registry editor. Press OK

write-regedit

In the User Account Dialog box, press Yes tab

Browse the registry key

business-card-created

Here you can see the business card has been created

Copy the value by double click

copy-value-data

Exit from Registry Editor

Changing Signature

In the Signature and Stationery box, select the image of the card and remove it

select-image-of-card

Now, press the save button on the Select signature to edit box and finally click ok.

press-the-save-button

Exit from Outlook

Changing the Registry

You will have to open the registry editor again. You can notice the default business card signature has deleted. Now, you can create your own value.

In the Registry Editor, click Edit, from the drop-down select New and then String Value.

then-string-value

In new value, rename your previous created signature

rename-string-value

Double click on the new value and copy paste the value that you have copied earlier

enter-value-data

Note- If you have forgotten the path and name of the VCF file, you can come to know. Press the Signature option.

After adding new value, exit from Registry Editor

exit-from-regedit

Open Outlook and press New E-mail. If the new signature is selected, it will create automatically.

Else you need click on Signatures and then select the signature without an image.

Now, the VCF file will be selected without signature in the message body.

see-the-signature

Increasing The Size Limit of Outlook Attachments

Do you know MS Outlook has set a limit for attachments? If you are sending an email including attachments, make sure about the size limit. The basic size limit is around 20 MB by default which is set by MS Outlook.

MS Outlook 2010 has been designed to warn users for the size limit of attachments. If users try to send an attachment over the given size limit, MS Outlook 2010 generates an error message to prevent users to send big size attachments.

error-attachment-size-exceeds

Increasing the Limit of Attachments

If your internet service provider allows you to make changes in MS Outlook, you can increase or decrease the size limit. You can take assistance from Registry Editor to make the desired size limit changes. In the Exchange Server, there is no need to make any changes because the server allows you to know your limit.

Below are steps to follow to change the size of attachments using Registry Editor.

Press the Start button

In the search field write regedit

A new window named ‘User Account Control’ will open, click yes in the run boxhttps://www.msoutlookware.com/img/attachments/click-on-yes.png

A new window ‘registry editor’ will open, locate References

locate-preference

Double click on the value ‘MaximumAttachmentSize’

In case you don’t find the value, go to Edit option

From the dropdown select ‘New’ and then press ‘DWORD (32-bit) Value’

press-dword

Now, rename the value as MaximumAttachmentSize

rename-as-maximumattachmentsize

Double click the value

A small box will open, under the Value data provide the attachment size limit in KB. You can take help from ‘Google’ to convert KB into MB

provide-value-data

Finally, press OK

Note- The abovementioned method for MS Outlook 2010 and 2013, it is not for below versions.

Conclusion

By making changes in the Registry Editor, you can increase or decrease the size of attachments in MS Outlook. Follow these procedures. You can do it on your own.

Changing Type to Open an Attachment

An annoying feature of MS Outlook is that it opens a Word file attachment in Windows Photo Viewer. It opens a Word file in JPEG, JPG or GIF format.

attachment-not-support

The above picture shows how MS Outlook opens an MS Word file in Windows photo viewer by default. It fails to open the attached Word file in its original format. When it comes to access an attached PDF file of MS Outlook, it opens it with Adobe Photoshop. It takes time to open a file in Adobe Photoshop and at the same time, users can able to view only one page at a time. If users want to read a PDF file, it is of no use to open a PDF with Photoshop.

Outlook has no control over it. Outlook opens a file with the application that users have set as the default for a specific file in control panel of the OS.

It is more so depended on the version of Windows users have installed. Outlook follows the configured defaults.

Methods to Change the Default Image Viewer

Method 1

  1. An appropriate way to change the default viewer for a specific file extension is to save the directed attachment in the desktop
  2. Select the file and press shift + right click
  3. From the drop-down ‘Choose Program’ and select the appropriate extension to open the document. Make sure you select the program as the default for this file type.
  4. By doing this, next time the Outlook will open the file type as per the direction you have set.

set-default-program

Method 2

There is another way to make modification in the default application for a file extension. You can do it with the help of a control panel. The method gives an overview of all of the enlisted file extension types.

modify-default-program

There is one more option to set the default app for the attached files of MS Outlook for Windows Vista, 7 and 8 users.

Go to control panel

Then Programs

Make a file type always open in a specific program

select-default-program

Setting an App as the Default App of All File extensions

Follow these steps as per your Windows

For Windows XP: Select Start >> Control Panel >> Folder Options >> choose file types

For Windows 8: Start >> choose¬† “Default Programs” >> then select a specific file type

For Windows Vista & Windows 7: Start >> Select default programs >> the associate a file type or protocol with a program

After that select ‘set your default program’set-the-default-programs

To set your default program for all file types, click the program from the list and then click Set as default.

choose-the-default-programs

Restore the Default Type by Reinstalling or Repairing

It is an easy way when a program is compatible with more than one file type and it is not shown in the settings where a user is setting the default program.

Conclusion

Overall, it is easy to set the format of attached files in MS Outlook. Follow the ways that you find easy to do.

Introduction of MS Outlook Attachments- Basic Guidelines

Attachments are an integral part of email messages which allows users to share information in more well organized format. While sending attachments, it is necessary that the whole data is intact and there are no format changes.

Below are some guidelines  on attachments to follow. These guidelines for Outlook 2007 users and may vary in other versions of Outlook.

Attaching Files to a Message

Are you wondering how to attach a file with a corresponding email message? follow the steps here.

Access MS Outlook, in the main menu, go to ‘File’ and from the drop down select ‘New’ and then ‘Mail Message’

click-on-new-mailmsg

An alternate straight option is also available. Go to the Navigation panel and select ‘new mail message’ option.

new-mail-message-option

A new window ‘untitled message’ will open, press the tab ‘attach file’ from here.

click-on-attacth-file-tab

In Insert file window, choose the required file and press the tab ‘Insert’

Note- In Insert File, make sure ‘All Files’ option is selected else you cannot able to see all tylpes of file extension.

Location of Attachments

In the HTML message format, in the ‘Attached’ column the attachments are displayed.

Attachments Size Limit

There is no size limitation from Outlook, but it can be imposed by the Internet Service Provider (ISP). The size of an email is calculated consider the body message along with attachments.

If the attached file size is large, ZIP program is suggested to compress the message.

Dealing with ZIP File Issues

COM Add-in is a tool that is used to deal with ZIP file issues.

How to install or uninstall COM add-in?

Go to ‘Tools’ in the main menu, select ‘Trust Center’ from the drop down and then clicks ‘Add-in’

In the lower section of a small window, choose ‘COM add-ins’ in the ‘Manage’ box and finally hit ‘Go’

manage-com-add-ins

In the COM Add-ins window, choose the appropriate add-ins and select or remove buttons.

choose-com-add-ins

Kindly Pay Attention

In Outlook 2013, there is an exclusive feature has been added to keep users alert if there is no attachment embedded in an email. The feature is helping users to send emails in an appropriate manner.

Conclusion

The flexibility to add any size attachments to an email is offered by MS Outlook. It allows users to send an email in a well professional manner. Now, it is all up to you to use the application smartly.