Category Archives: FAQ

How do I View a Shared Calendar in Outlook?

Shared Calendar in Outlook

  1. In Outlook, go to the Calendar tab.
  2.  Select the Home tab.
  3. Click on “Open Calendar” from the ribbon.
  4. Select “From Address Book…”
  5. On the Select Name dialogue box, select the address book that contains the calendar you want to view, then find the person whose calendar you want to view.
  6. Click OK.
  7. Select the calendar and click OK.
  8. The shared calendar will now appear in Outlook.

How do I Edit an Outlook Email Template?

Edit an Outlook Email Template

  1. Open Outlook and go to the File tab.
  2. Select Options and then select Mail.
  3. Go to the Stationery and Fonts button.
  4. Select the New button and select the type of email template you want to create.
  5. Enter a name for the template and click OK.
  6. Enter the text, formatting, and design elements into the template.
  7. When you are finished, click Save.
  8. To use the template, create a new email message and go to the Insert tab.
  9. Select Quick Parts and click the drop-down arrow next to the Templates option.
  10. Select the template from the list and click Insert.

How do I Set up an Automatic Reply in Outlook?

Set up an Automatic Reply in Outlook

  1. Open Microsoft Outlook.
  2. Go to the File tab and select ‘Automatic Replies’ from the Info section.
  3. Select ‘Send Automatic Replies’.
  4. Set the time period for which your automatic reply should be active.
  5. Enter the message you would like to be sent as the response.
  6. Check the box next to ‘Only send during this time period’ if you want to limit the time for which your automatic reply is active.
  7. Click ‘OK’ to save your changes.

How do I Block an Email in Outlook?

Block an Email in Outlook

To block an email in Outlook, first open the email in your inbox. Next, click on the “Actions” drop-down menu and select “Junk.” From the options that appear, select “Block sender.” This will add the sender’s email address to your blocked senders list. Going forward, any emails received from this address will be sent directly to the Junk Email older.

How do I Export Contacts From Outlook?

Export Contacts From Outlook

  1. Launch Outlook and click “Contacts” in the navigation pane.
  2. Click the “Actions” menu, select “Export” and then select “Comma Separated Values (Windows)”.
  3. Name the file and select the location to save it.
  4. Select the contacts you want to export and then click “Next”.
  5. Choose the mapping options and click “Finish”. The contacts will be exported to the selected file.

How do I Set up a Signature in Outlook?

Set up a Signature in Outlook

  1. Open Outlook and go to File > Options.
  2. Select Mail from the left-side menu.
  3. Scroll down to the Signature section and click the “Signatures” button.
  4. Click the “New” button to create a new signature.
  5. Enter a name for the signature and click “OK“.
  6. Enter the text for the signature in the text box.
  7. Click the “Save” button to save your changes.
  8. To set the signature as the default, select it from the dropdown menu.
  9. Click the “OK” button to apply the changes.


How do I Add a Calendar to Outlook?

Add a Calendar to Outlook

  1. Open Outlook and click on the “Calendar” tab on the left-hand side.
  2. Click the “Open Calendar” button on the Home tab.
  3. Select the “From Internet” option.
  4. Enter the URL of the calendar you’d like to add.
  5. Click “OK” to add the calendar to your Outlook.
  6. You can now view the calendar in the Calendar tab.

How do I Customize an Outlook Email Template?

Customize an Outlook Email Template

  1. Create a New Message: In Outlook, click the “New Email” button in the top left corner of the ribbon.
  2. Select a Template: Click the “Choose a Template” button in the ribbon, then select a template from the list.
  3. Customize the Template: Once you have selected a template, you can customize it by adding or removing text, images, and other content.
  4. Save the Template: When you are happy with your customized template, click the “Save As” button in the ribbon and give it a name.
  5. Use the Template: To use the template, click the “New Email” button again, then click the “Choose a Template” button and select the template you just saved.

How do I View a Shared Mailbox in Outlook?

View a Shared Mailbox in Outlook

  1. In Outlook, click File > Info > Account Settings > Account Settings.
  2. On the Email tab, click New.
  3. Select “Office 365” and click Connect.
  4. Enter the username of the shared mailbox and click “Connect”.
  5. You will be prompted to enter the password associated with the shared mailbox. Enter the password and click OK.
  6. You should now be able to view the shared mailbox.

How do I Create a Rule in Outlook?

Create a Rule in Outlook

  1. Open Outlook and select the Home tab.
  2. Select Rules > Manage Rules & Alerts.
  3. In the Rules and Alerts window, select New Rule.
  4. In the Rules Wizard, select one of the predefined rules or select Start from a blank rule.
  5. Select the conditions and actions you want to apply to the rule, and click Next to continue.
  6. Enter a name for the rule and click Finish.
  7. To turn the rule on or off, select the check box next to the rule in the Rules and Alerts window.