Webmail clients are simple to use, portable and many of them are free to use. Earlier, they were playing an important role. With the welcome of advanced email clients, the trend of using the free messaging platform is now ending. Though they are easy to use, they have some disadvantages like security issues and inaccessible due to poor internet.

Considering these facts, users are now relying on desktop email clients. The prime benefit of these advanced email clients is that its database is backed up locally. Users can access them without internet connectivity. However, the send and receive processes are interrupted if the internet connection is weak.

Ms Outlook- One of the Best Email Clients

There are a number of email clients out of which MS Outlook performance is unbeatable. It is one of the most reliable desktop email clients. MS Outlook is operated by Microsoft. It has launched various versions of MS Outlook and each one is introduced with new features to improve user’s experience. The database of MS Outlook is saved in PST format which can hold up to 50 GB data. MS Outlook is one of the best email clients among personal and professional users. It is integrated with IMAP, MAPI and POP3 accounts. It has powerful integration with Exchange Server and Active Directory.

What is a Profile in MS Outlook?

When Users use MS Outlook as a messaging platform, an email account is necessary to create which is integrated with a data file to save emails, contacts, and notes. That is called a profile. By default, a profile name is Outlook which is changed as the user creates an email account. All details of the profile are saved in Windows registry.

Account components are

Details about the Profile including username, ISP password, the mail server name, and display name.
Messaging data is saved in two locations- mail server or in the local database file with PST extension. Integration of Outlook with Exchange Server saves the data in OST format. An Outlook profile has more than one email account.

Setting Up Outlook with IMAP/POP3 Account

If you are working on MS Outlook 2007, 2010 or 2013, you should know how to configure Outlook using IMAP/POP3. Here we are going to teach you configuration with Gmail account.

Step 1 Login to your Gmail and go to the Setting menu from the gear button

Step 2- Select the Forwarding and Pop/IMAP tab to enable IMAP by selecting Enable IMAP and at last click Save Settings.


Step 3 Go to Control Panel and click Mail tab, it will open the Mail Setup account click “Email Accounts”


Step 4: Under the Email tab, press the New button.


Step 5- Now give direction to the type of ISP server you would like to avail.


Step 6- provide the credential carefully and click the Next tab.


Step 7 Outlook will start working to connect with the server.


In many cases, auto-configuration can fail. You may have to do it manually. Press “Manually Configure Server Settings”


Step 8- Now pay attention to the Server Information

Account type-
Incoming Mail Server
Outgoing Mail Server


Once you fill the e-form, press the tab More Settings.

If you configure your Outlook profile with POP3, the
Account type – POP
Incoming Mail Server- pop.gmail.com

Press the Advanced tab and set default port of the incoming and outgoing server. The elective facility will feature at the bottom which is “leave a copy of a message on the server”


Incoming Server- 995
Outgoing Server- 587

Note: For Outgoing server, choose the encryption connection type first and then direct the port number. If you do the opposite, the port number will be altered like 25/587.

When you fill the field press Finish.


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